Department for infrastructure and school buildings

Taking the measures and concrete proposals for the Permanent Secretary in order to the get the best realization of the works and elimination of failures within the department. 

Department of Technical Services is composed of two divisions: 

1.    Division of Infrastructure 
2.    Division of Technical Services 

1. Division of Infrastructure 

It represents the administrative and professional component which is dealt with the construction, renovation, maintenance and respecting the standards for the school facilities in the whole territory of Kosova.. It leads, heads and motivates the organizational teams in three units\sectors- planning and standards, inspection of projects and managing of the facilities. Division of Infrastructure in coordination with donors, municipalities and MEST personnel, predicts and leads the policy development for creating a useful physical environment for the development of education process. It provides the direct information channel, sets the priorities, respects the standards, and observes the projects; makes the construction, renovation, maintenance of school facilities as well as supply with the respective equipments. 

It's led by the head of the division which is responsible for the: 

- Planning, coordination, organization and observation of works and activities at the department, as well as gives advices for the head of the department to all the issues relating to the work of the Division of,
- Division of the works and setting the working standards to the respective units \divisions,
- Evaluation of works at the respective units of the division, 
- Taking the measures and measures proposals for the head of the department in advancing different administrative and elimination of failures within units of the division. 

Division of Infrastructure is composed of the three working sectors: 

1. Sector for planning and standards 
2. Sector for managing the projects 
3. Sector for managing the facilities 

1.1. Sector for planning and standards
It plans, evidences, coordinates and maintains the school priority list as a basis of capital program projects for the construction, repair and maintain of school facilities in Kosova financed by Kosova budget or donors. It also develops, maintains, and provides designs, construction and maintaining of school standards, makes visits to the school facilities in land, prepares reports for the visits, etc. 

1.2. Sector for managing the projects
It organizes and prepares the necessary documents for the capital investments projects. Makes the observation of the projects and attends the constructing works in land. Makes the school inspection, observes the contracts and provides the construction and respecting the necessary standards. Monitoring of the fund expenses allocated to the municipalities with the aim providing that the repair and maintenance are in conformity with the specific projects of MEST. 

1.3. Sector for management the facilities
This unit should develop and maintain a management system of school facilities based on a regular inspection program, for the information on school property in order to take adequate measures. Attends the state of facilities which are being constructed, those which are in the need for intervention as well as reports on other MEST procedures and operations, etc. 

Comment
Three of the sectors helps and fulfils each other in the preparation of materials and necessary documents for the construction and renovation of education facilities. Observes and inspects the new buildings which are under construction, renovation, hitting, water supply, sanitary knots, and electricity system at schools by the MEST contractors, donors and municipalities. Once they realize the necessary visits in land and compile the reports of the visits. 

2. Division of Technical Services 
It represents the main professional action line for creating a useful physical environment for the all MEST employees. The head of this division, should lead, run and motivate a group of the organized personnel, including here the sector of the buildings` services, sector of the information technology, sector of logistic and transport as well as insurance and supply unit. Runs and observes the operation of the sector of logistic, including planning, transport control and management, system of furniture, supply with using materials, maintenance of the photocopy equipments, air conditioners, etc. Plans the budgetary and procurement plans for the division of technical services. 

It's run by the head of the division who is responsible for: 

- Planning, coordination, organization and observation of works and activities at the sector, as well as gives advices for the head of the department to all the issues relating to the work of the Division of Technical Services,
- Division of the works and setting the working standards to the respective units \divisions,
- Evaluation of works at the respective units of the division, 
- Taking the measures and measures proposals to the head of the department in advancing different administrative and elimination of failures within sectors of the division. 

The Division of Technical Services is composed of 5 (five) working units: 

1. Unit for maintenance and furniture 
2. Unit for information technology and telephone
3. Unit for distribution\ supply 
4. Unit for transport and logistic 
5. Unit for security 

2.1. Unit for maintenance and furniture 
It makes the regular inspection of MEST offices and other joining buildings. Secures that all the anti-fire equipments, systems and signs are operational and well maintained as well as cares about the inscriptions in the official language and the no-smoking regulation in the building. Keeps a close working link with the department of engineering and service for the management of MPS buildings by attending the work of the personnel which is responsible for cleansing and maintenance. Also it attends the municipal services. It posses the information on the registration of furniture; charging and discharging the officers with the furniture and other equipments. 

2.2. Unit for information technology and telephone
This unit shall keep a close working link with the department of information technology in MPS, including here the contracting personnel, who are responsible for installing and maintenance of the information technology systems and services in MEST offices and buildings. Maintain the internet network, computers, etc. Attends and realizes the connection, re-locations and maintain the fix connection of telephone. 

2.3. Unit for distribution\ supply 
This unit provides a secure and clean warehouse to save the using materials. Monitors the security of the MEST warehouse as it's required by the head of the division and makes all the necessary measures to secure the materials inside the warehouse. Controls that bills which are brought to MEST for supply with goods and services are in good manner, in accordance to the contracts and distribution documents, as well as inform the head of the division for technical services. 

2.4. Unit for transport and logistic 
Provides that all the transporting means in MEST, shall be used only officially, and provides that all the vehicles to be registered, serviced and maintained. Equip the vehicles with the standard equipments including keys, chains for winter, drawing rope and other necessary equipments, etc. Attends the expenses of the vehicles and controls the bills brought to MEST. Manages and organizes all the official travels of MEST. 

2.5. Unit for Security 
which is appointed by the Kosova Service Police, is responsible for the security of the MEST building and cooperates with the head of the division for the technical services. Within this unit, there MEST employees that provides the security of the building where a part of the MEST personnel is allocated.